Data extraction software isometry concept. Since email signatures are unique to individual senders and don’t appear in the same place each time, you need a smart enough email parser to locate and extract them no matter where they are on the email. They include a wealth of information such as phone numbers, locations, titles, etc. Typically, email signatures are the contact details people put at the bottom of their emails. You can use an email parser to extract order details from emails and enter them into your order management system. If you receive leads from your website and email them to a single mailbox, you can use an email parser to capture the leads into your CRM system automatically. Generally, you can use an email parser for a myriad of applications, including: Website Leads (Structured) Since unstructured emails represent the bulk of email communication, there is much more data to be mined, and modern email parsers can do that efficiently. They are typically free-form emails without a formal structure. On the other hand, unstructured emails are those sent by humans to each other. Typically, structured emails are generated by a machine, and the data to be parsed is always available in the same place. Structured Versus Unstructured Email DataĪ structured email features the exact same format each time. One exceptional use case of modern email parsing is in extracting email signatures to update CRM systems automatically. While traditional email parsers focused on structured emails with data in the same place each time, advancements in data science and artificial intelligence have made it possible to execute more complex email parsing. That’s where a specialized software solution such as an email parser comes in handy. It’s just plain text communication drafted by humans, making it challenging to locate and extract vital data from an email without an actual person reading it. Unfortunately, email communication is not well structured. It carries information about your customers, partners, orders, and prospects. Therefore, your email account is an essential source of information concerning your business. How Email Parsing Can Benefit Your BusinessĪpproximately 124 billion business emails are sent out every day, with the average office worker getting 3,600 emails per month. Overall, email parsing enables you to extract details such as order numbers, contact details, leads, and more from emails. More sophisticated solutions can even parse information from email attachments like Word, PDF, and Excel files. Whether you’re using Outlook, Gmail, or other email platforms, you can configure an email parser to pull specific data fields from all incoming emails, enabling you to convert unstructured data from emails into easy-to-handle structured data.īesides, most email parsers let you parse data fields from the email headers and email body. In a nutshell, email parsers are software solutions that enable you to extract valuable data from incoming emails to avoid time-consuming manual data entry.
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